With the recent national elections and ongoing COVID-19 pandemic, our compliance and government relations teams will be monitoring potential policy changes in the weeks and months ahead. Rest assured that we will be there, as a trusted resource, to help guide you through potential changes and their impacts to your business.
We’ve also pulled together the latest updates on state reopening guidelines, the Families First Coronavirus Response Act (FFCRA), the Coronavirus Aid, Relief, and Economic Security (CARES) Act, and the social security tax deferrals to help you navigate what we know right now.
Register for our upcoming webinar on November 20th to better understand the election’s impact for you and what you can expect in the months ahead.
- Guidance Updates on the Families First Coronavirus Response act
- PPP Forgiveness Tool
- Payroll Protection Program
- COVID State Resources
New PPP Loan Forgiveness Application
On Friday, October 9th, the Small Business Administration (SBA) released a new application for businesses that received loans of $50,000 or less. If you received a loan of less than $50,000, and need assistance please contact your Human Resources Generalist.
Late Friday, Aug. 28, 2020, the IRS issued Notice 2020-65 that provides guidance on how to implement the Aug. 8, 2020 Presidential Memorandum directing the Secretary of the Treasury to defer the withholding, deposit, and payment of certain payroll tax obligations.
Alabama Unemployment Benefits Notice Effective Immediately
On July 10, 2020, the Alabama Department of Labor announced an emergency rule that requires all employers to provide notification of the potential availability of unemployment compensation benefits to employees at the time of their separation from employment. The notification may be made by letter, email, text message, or flyer and must contain the following information provided in the emergency rule. Please note that the emergency rule expires on November 11, 2020.
The Oasis® Client Services Website now allows users to save & print a signature-ready PPP Loan Forgiveness Application
Exciting News Regarding Phone Numbers and Email Domain
On Monday, July 20, 2020, Oasis, a Paychex® Company will begin utilizing an enhanced phone system. In addition, we will be transitioning our email domain from OasisAdvantage.com to OasisPEO.com effective Monday, July 27, 2020. These changes may impact the phone numbers/extensions and/or email addresses for your key points of contact. Any of your service team members who are impacted will contact you soon to share their updated information.
There's time (up to 24 weeks) to use your loan money and apply for forgiveness.
New details about PPP loans continue to be released. Rest assured - we'll let you know any time the Estimator, reports, worksheet and instructions are updated.
Workers Compensation COVID-19 FAQs
In response to the COVID-19 pandemic, many states have announced changes or proposed changes that may affect workers compensation insurance class codes.
For more information click here.
Return to Work from Furlough and Re-Hire Template Letters
As states re-open and more guidance becomes available, businesses will need to consider their staffing needs. To bring back an employee from furlough or to re-hire previously separated employees, you should send employees a written letter to acknowledge and respond to accepting or rejecting the offer in writing. We have developed templates to help make the process simpler and less time-consuming. Click here to learn more.
FFCRA Leave Request Form
There is a new FFCRA Leave Request Form available for your use when submitting PSL and EFMLA leave requests for your employees. This new form is located under the forms library section of the CSW.
Family First Coronavirus Response Act (FFCRA) Posters
On March 25, 2020, the U.S. Department of Labor Wage and Hour Division (WHD) released two (2) notices required by the Division E - Emergency Paid Sick Leave Act section of the Families First Coronavirus Response Act (FFCRA).
The notice(s) must be posted in a conspicuous place on the employer's premises. An employer may satisfy the requirement by emailing or direct mailing the notice to employees, or posting the notice on an employee information internal or external website. The DOL also released a FAQ page regarding the FFCRA notice. Please find links to the posters below:
For further information please reach out to your HR Generalist, Payroll Account Manager, or the HR Service Center at firstname.lastname@example.org.
Tracking of Employee Time Off and Termination Codes Related to COVID-19
Oasis has created a termination code and a leave code specific to COVID-19 situations in your business. When terminating an employee on the Client Service Website - you will select ?involuntary? and then code 901-COVID-19. If you are going to furlough or place your employees on an unpaid leave of absence you must complete the application for Leave of Absence and code to 902-Leave Unpaid, COVID-19. If you would like to track hours using the COVID-19 code, please contact your Payroll Account Manager to set this up.
Avoiding Phishing Scams
Phishing is a form of fraud in which a cybercriminal impersonates another entity or person to collect sensitive information or to send malicious links and attachments. Phishing attempts can be conducted over email, messaging services, and social networks. Unfortunately, phishing scams can also be a common tactic used around this time of year to capture your unique and personal information. Because of this, we wanted to share the following tips to help you identify potential phishing attempts:
Check the domain name
Look for spelling and grammar errors
Beware of requests for highly sensitive information
If it looks too good to be true, proceed with caution
Attention Federal Contractors and Subcontractors
Changes have been made to the Department of Labor Notice of Employee Rights Under Federal Labor Law. The notice must be posted in 11x17 format. You can download a copy in English and Spanish. If you need additional languages, click here.
IRS Form 226-J Penalty Communication
If you receive an IRS Form 226-J Penalty letter, please forward it to your Senior HR Generalist as soon as possible as the response requested is time-sensitive. The Oasis ACA team will review and provide guidance based on your particular experience for the tax year in question. If you have any questions, please contact your Sr. HR Generalist.